One template, multiple signers – streamline eSign document creation and save time
Intro
Streamline your subscription process with our eSign Template functionality. Investors can sign documents directly on the platform, eliminating the need for offline or wet signatures, while making tracking and sponsor signing effortless.
With our eSign feature, Sponsors can create a single template for multiple signers, with the system automatically managing assignments.
This article will guide you through uploading and coding eSign templates, helping you save time and ensure your investors receive professional, easy-to-sign documents electronically.
What’s New:
| Feature | Challenges | Our eSign Solution |
|---|---|---|
| Template Management | Separate templates needed for each Investor signer | One template for multiple signers saves ~50% template creation time |
| Signer Updates | Adding or changing signers required recreating templates | Signers can be updated anytime without recreating the template |
| Unit Calculation | Manual calculation of the number of Units by Investors is prone to errors | Units auto-calculated based on the investment amount – faster and error-free |
Prerequisites:
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All documents uploaded for eSigning must be in PDF format and under 5 MB for coding.
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Smaller file sizes improve load speed for investors. Click here to learn how to compress PDFs
- Rename documents appropriately before uploading for clear investor understanding.
Step #1: Upload and configure your document(s)
From your SyndicationPro portal, complete the following:
How to Upload Document & Configure Investor Options
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Navigate to Portfolio > select The Offering you want to upload and code documents for.
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Click eSign Templates in the top sub-menu.
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Click Upload Document > Create eSign Template.
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In the Create eSign Template pop-up, upload your PDF document(s) by either:
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Clicking to select the file(s), or
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Dragging and dropping the file(s) into the upload area.
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After uploading your files, select an option from the Investors to Sign dropdown:
1. All Investors
Allows all investors of the selected offering who meet your set criteria (Investor Class and Profile) to sign the documents. Two additional fields appear:
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Select Investor Class: Specify which Investor Classes can sign.
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Select Profile: Specify which Profiles can sign.
💡 Tip: Use this option for new deals when you want all investors to complete the subscription package
2. Invite Only (Invite After Setup)
Only investors you manually select and invite can sign the documents.
💡 Tip: Use this option to send additional documents to selected or all investors in a deal. Learn more about using Invite Only (invite after setup) eSign templates.
Step#2 Configure Sponsor and Investor signing order
- Select the option Sponsor signed the template already if you're uploading a PDF that already has the Sponsor's signature listed.
- Select the option Sponsor will eSign after the investor(s) if your document does not have the Sponsor's signature already listed on the PDF and will be signed post the investor signing. If this option is selected, two additional fields will appear:
- Number of sponsors signing: This is the total amount of Sponsors who will be signing the document(s). You can select up to 3 total Sponsors to sign.
- Email of Sponsor 1 [2, 3]: This is the Sponsor(s) in your portal who will be signing as the Sponsor on the document(s).
💡 Tip: Only select more than one sponsor if all Sponsors signatures are mandatory.
3. Choose the Number of Investors Signing from the dropdown. This sets the Maximum number of investors who can sign the document using the template before it goes for Sponsor Signature.
In the screenshot below, the Signer Count indicates that the template is configured to accommodate up to two investors.
4. Click “Save and Upload.” This will open a pop-up window displaying your document, where you can code it for eSign. Refer to Step #2 below to see how this is done.
📝 Note: This sets the maximum number of investors who can sign. The template automatically adjusts for the actual number of Investors in the Investment Profile.
Step #3: Code your document(s) for eSign
Now that you've successfully uploaded your document(s), it's time to code the documents for eSign! This is the process of using dynamic fields to have specific signers complete specific fields.
📝 Note: When creating a template for up to 5 Investors, add at least one signature field for each to enable saving the template for eSign.
This process is best illustrated through video, so you can watch the short video below for details on how to code your document(s).
🚨 NOTICE
SyndicationPro has partnered with HelloSign to provide Sponsors with a seamless eSign experience.
HelloSign allows investor information to be automatically merged into documents using Sender Fields. It also offers Auto-Fill Fields, which can be confusing.
Key Differences:
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Sender Fields: Fully automatic; no manual intervention needed from Investors. Investor information is auto-populated.
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Auto-Fill Fields: Requires the investor to provide answer once, which then fills the same field on other pages.
Recommendation: Avoid using Auto-Fill Fields, as they are not fully automatic. Use Sender Fields to efficiently auto-fill investor details.
Important Considerations
- Learn about the types of eSign Signer Roles here
- Learn about the document files sizes and limits here
- Learn about adding additional Signers
- Using "Invite Only" eSign Documents
- Upload Multiple eSign Templates at Once
- How to Test eSign Templates
- Clone eSign Templates
- Replace an eSign Template's Base Document
👤 For questions or help with the process, email us at success@sponsorcloud.io or Schedule a meeting. An experienced Customer Success Manager will reach out to assist you.